Training Management System | Monks Training Services
A Training Management System that has delivered significant time-savings and productivity improvements to this growing training business.
The Customer
Monks Training provide plant and site safety training courses to help keep construction companies compliant in a range of areas from Construction Plant Competence Schemes to CITB accredited health and safety courses.
With over 15 fully qualified trainers and tester, Monks pride themselves in delivering high quality training for individuals and companies.
Their Pain
Monks Training were struggling with their incumbent system; it had become too bloated and didn’t fit their processes efficiently. This meant that they were spending too much time on administrative tasks relating to managing their learner journey.
Their existing training management system was no longer fit for purpose and had begun to slow down due to the amount of data stored. The inflexibility of the system also meant data wasn’t recorded or visible easily.
The administrative burden was costing them valuable time where they could be confirming new course bookings and maximising their profitability.
Our Solution
Having initially met with Monks Training, we began to roadmap their processes to understand the key areas that they were being held back with.
This centred largely around the visibility of key course information and the ability to automate the learner journey from enquiry through to completion.
We customised our training management system around their specific requirements, factoring in all emails and reminders that needed to be sent to learners and bookers to ensure they were fully aware of the next steps in their journey.
Key Features
- Full customer and delegate record with reminders, order history and document uploads
- Lead tracking and notifications to prompt proactive customer management.
- Automated learner journey from booking through to renewal reminders.
- Custom certificates, letters and email templates.
- Automated tasks including attendee registers, joining instructions and delegate reminders.
- Colour-coded calendar views to improve the visibility of resource allocation.
Impact
Monks Training launched Flight during the COVID-19 pandemic when resources were already stretched. Due to social distancing rules, Monks Training had to deliver more courses with fewer attendees per course, meaning the administrative process for each course could have effectively doubled.
However, with their new system up and running, Monks Training Services is able to deliver more courses with the same resources available, meaning that their courses remained profitable and no extra team members were required to support the extra volume of courses.
“Blue Wren customised the software around our specific requirements and have greatly increased the efficiency of our processes, saving us significant time on administrative tasks.”
Kath Dietz, Monks Training
